Proposal Coordinator

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  Location

  (CANADA) and Vancouver

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  Job Reference

  21527

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  Functional Area/Experience

  Marketing, advertising and PR / 2 Years

Job Description & Qualifications

WSP has a new opportunity for a Proposal Coordinator to join our Property & Buildings Proposal Team on a full-time basis based in Vancouver, BC. Reporting to the Proposal Team Lead for Western Canada, the successful candidate will assist the department’s senior managers in ensuring that proposals are delivered to a high standard and timely manner.

Why choose WSP?

We value and are committed to upholding a culture of inclusion and belonging

Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.

Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.

A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer industry-leading compensation, customizable, employee-focused benefits, including virtual healthcare and a wellness platform, excellent savings programs, and a clear vision for the future.

Come and discover our corporate culture for yourself, and JOIN US on our next adventure!

#WeAreWSP

 A day in the life…

• Develop a proposal outline document for all proposals.
• Schedule and facilitate contributions from all parties involved.
• Ensure compliance with RFP requirements.
• Draft standard proposal sections.
• Facilitate reviews and perform quality control on the final document.
• Manage all aspects of proposal creation, ensuring required timelines are met.
• Participate in proposal strategy and review meetings.
• Coordinate information from various disciplines to ensure a uniform and coherent submission.
• Write various proposal sections, including executive summaries, project descriptions, and CVs, as required.
• Compile, modify, and draft standard proposal components according to requirements.
• Adapt existing CVs, project descriptions, and boilerplate information.
• Plan and coordinate proposal-related tasks from the initial kick-off meeting through proposal delivery and post-submission follow-up.
• Compile internal information such as history with the client for proposal decisions and strategy.
• Perform and delegate proposal tasks within your assigned pursuit team, ensuring proposal schedules are met and adhered to.
• Review final proposals for quality assurance and quality control.
• Participate in internal and external proposal debriefings and other proposal closing activities.
• Communicate effectively with proposal teams, colleagues, and other stakeholders

Qualifications:

• A minimum of 2 years of relevant experience;
• A self-motivated team member, who is flexible, demonstrates initiative to go above and beyond the task at hand, effectively multitasks and who is capable of handling shifting priorities within a demanding deadline-oriented environment.
• Possess strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop is desirable.
• Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
• Flexibility to work overtime to meet project deadlines as required.
• Ability to work in a team environment, working towards common goals and objectives.
• Experience in Engineering Consulting or Professional Services firms, with an emphasis on proposal writing is ideal
• Experience working on federal government and public works proposals is desirable;
• Comfortable working and interacting at all levels in a multidisciplinary environment.
• Experience using MS Co-Pilot would be considered an asset, the ideal candidate should be open to leveraging AI technologies to enhance efficiency, innovation, and effectiveness in their work.

Salary range (in British Columbia): $64,300 to $88,400

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

About Us

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe.  In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP.  Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.