AP Executive

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  Location

  (PAKISTAN) and Karachi

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  Job Reference

  21431

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  Functional Area/Experience

  Business, Accounting & Finance / Fresh Graduate

Job Description & Qualifications

This is a 12 months contractual role

P2P Executive is responsible for supporting of the accounts payables function. Ensuring allocated tasks are completed timely and accurately in a strong control environment. The role helps to deliver the Finance vision of a “world class finance function recognized by industry, the profession and our people” which underpins the GSK vision.

Sufficient financial acumen to ensure that postings to the financial statements are reasonable and accurate. The role also needs to be able to accurately implement controls & compliance

Education, Experience & Skills

• Bachelor’s Degree in Finance, or Professional accountancy qualification (e.g., ACCA, ACA, CIMA, CPA or local equivalent preferred), or Diploma or part professional qualification will be considered
• Demonstrate excellent customer service skills
• Minimum of 1 year of P2P experience in AP, Payment and Vendor Maintenance.
• Fluency in English language required
• Excellent communication and interpersonal skills
• Actively participate to improve processes making them more effective and efficient
• Excellent PC operating skills. Should be comfortable with MS office especially MS Excel.
• Fresh graduates are encouraged to apply
• Excellent time management and planning skills
• SAP & Shared Service experience is preferred.

Key Responsibilities

• Receiving invoices and other documents from suppliers (reminders, statements, dunning letters)
• Rejecting invoices back to suppliers if not compliant
• Sorting, indexing & scanning of documents
• Manage daily invoice/documents flows in accordance with internal agreed service levels
• Identify, document and deliver key business processes and procedures
• Open incoming scanned invoices in workflow tool, process invoices in the ERP system (NPO invoices posted against GL and CC and sent to the corresponding approvals, line level matching of PO invoices with purchase order and goods receipt note)
• Manage Vendor Master Data
• Perform accuracy check according to agreed parameters for the PO/Direct and NPO/Indirect posting to ensure in time and accurate disbursements
• Identify and suggest process improvements and standardizations for the PO/Direct and NPO/Indirect Invoice posting process
• Constantly update and monitor the process documentation created capturing all changes/exceptions
• Participate in cross training sessions, pass corresponding assessments
• Run process controls to ensure compliance and avoidance of future errors
• Escalate all unsolved/unclear issues to the Senior
• Support preparation of audit related activities
• Maintain relationship with suppliers and process incoming telephone/e-mail queries regarding status of invoices, payments and balance of supplier accounts
• Maintain relationship with Purchasing/Local Business and drive communication for in time closure of the issues received from the Invoice Processing Teams
• Reconcile vendor accounts and inter-company accounts
• Investigate and support all issue resolution requests received from the Invoice Processing Teams (3- way match discrepancies for PO/Direct invoices, unknown GL, CC, approver information for NPO/Indirect invoices)
• Support preparation of audit related activities

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.