Document Controller

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  Location

  (POLAND) and Gdansk

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  Job Reference

  21537

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  Functional Area/Experience

  Business, Accounting & Finance / 1 Year

Job Description & Qualifications

One of the largest employee-owned companies in the world, Mott MacDonald is a multisector consultancy providing engineering, management, and development services on projects in 150 countries and a global reach spanning six continents. With over 17,000 of the best people working on a diverse range of challenges, we are helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. 
Our teams take an active part in foreign and national infrastructure projects, specializing in transport planning, highways, geotechnics, water, environment, tunnels, and foundations.  

Essential skills and experience: 

• 1+ year of experience in a document controller role or similar administrative role; 
• Education and/or experience relevant to administrative responsibilities; 
• English at intermediate level as a minimum and willingness to take active, regular part in English courses provided by our organization; 
• Good working practice of the full Microsoft Office suite; 
• Have the ability to work as part of an integrated and international team; 
• Proactive individual with good time management skills; 
• A clear and effective communicator. 

Job Profile  

The role involves supporting major projects in managing the auditable flow of information both internally and that issued to our clients. You will work closely with the project teams both locally and internationally to support the delivery of projects.  
In the role you will be responsible for a variety of activities. These may typically include: 

• Collecting and organising project documentation and information; 
• Managing and maintaining  document registers and  change control registers; 
• Coordinating and organising project team members to manage incoming and outgoing information; 
• Ensure team members are following information management protocols, such as the project specific checking and approval process; 
• Reviewing the programme an supporting the project teams with deadline reminders; 
• Preparing weekly and monthly reports on deliverables. 

What we offer: 

• Full-time employment; 
• ‘Sport card’ - package allowing access to most of sport facilities in Poland; 
• English courses for all levels of advancement; 
• Competitive life insurance options; 
• Private medical cover; 
• Agile and safe working environment; 
• Flexible working hours; 
• Possibility of short and long-term business trips abroad, subject to pandemic situation; 
• Long-term global project opportunities involving international collaboration and knowledge sharing; 
• Targeted training with strong emphasis on the organization’s Digital Innovation programme; 
• An interesting and challenging job in an international engineering company; 
• Great atmosphere and chance to work with inspiring people from all around the world. 

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.