Partnerships Event Coordinator

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  Location

  (UK) and London

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  Job Reference

  21578

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  Functional Area/Experience

  Marketing, advertising and PR / Fresh Graduate

Job Description & Qualifications

If you’re looking for a career that will help you stand out, join HSBC, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role of Partnerships Event Coordinator.

Role context:

The Event Coordinator plays a key role in the delivery and execution of events and hospitality for the UK Lines of Business (LoB). The role sits within the UK Centre of Excellence for the delivery of hospitality events within the broader UK Partnerships team.

Partnerships have traditionally played a key role in the marketing mix, they ‘Prime’ non-customers, deepen our relationships with existing ones, connect HSBC UK to communities and increase staff pride. They bring ‘Opening up a world of Opportunity’ to life and show the brand in action by bringing customers, colleagues and communities together around a passion, interest or event they love.

Whilst our events take place across the country, the vast majority are in London and the role holder would be expected to attend these events to support onsite. This role would be based out of the Canary Wharf office, but with an expectation to travel to Brimingham every 2 weeks to work from there. There is a hybrid working model at HSBC UK, with 60% of time expected in an office or working with colleagues offsite.

Role Responsibilities:

UK Partnership Events:

• Design and build event invitations and communication plans for all your projects
• Delegate management for all UK events, managing the shared inbox and responding to clients and internal stakeholders in a professional and timely manner.
• Support with the continued implementation and development of Eventogy, our invitation platform - supporting the team to build templates, user guides etc.
• Management of the coordinators in the Lines of Business who will look after allocations of tickets for events
• To be onsite at UK events to manage the onsite team and registration process.
• Manage their own projects, including but not limited to client receptions, family days and ticketed events. Budgets, invitations, internal stakeholders, host briefings and supplier management.

Requirements

• Experience in managing corporate hospitality and events
• Highly organised and has ability to meticulously work across many projects simultaneously
• Excellent attention to detail
• Excellent interpersonal skills (stakeholder management and managing relationships with team members and external suppliers)
• Excellent written communication skills; able to draft event invitation copy and client emails with accuracy
• Expertise in Excel, Word and Powerpoint
• An understanding of financial services would be beneficial
• A pro-active and positive attitude, with the ability to work as part of a small team in a fast paced environment
• A self starter who can take initiative but also ask for support when necessary

If you think you are up for the task and feel you meet the above criteria or interested to hear more information, please contact me on Amy.walker@tapfin.com

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted after 7 days then we will not be progressing with your application. Thank you for your understanding