USAID - Correspondence & Records Assistant, Senegal

The primary purpose of this position is to assist the Mission in the processing and maintenance of electronic records and written material, which represent the transactions and business of the mission. The incumbent of this position is responsible for determining and meeting the needs of mission offices and individuals for supplying necessary sissistance in maintaining, locating, and disposing of records.

This position involves the precessing of commercial mail, and telegraphic communications; the systematic arrangement of records for active and inactive storage; and, the scheduled disposition of records, either by retirement or destruction.

Qualifications required for effective performance:

Education: College studies in Information Management or Library Management is required.

Prior Work Expreience: Two years of experience in records and correspondence management, Information mamagement, or library management is required. One year with a US Government Agency is well appreciated.

Language Proficiency: Level III (good working knowledge) in English is required. Level III in French.

Knowledge: Must have a good knowledge of AID/W regulations on correspondence control and files management and a good knowledge of Department of STate mail handling instructions. Must have good general knowledge of the unclassified records maintained by the AID Missions and of the system by which these records are kept. Must have a good general knowledge of the organisation, functions, personnel, and practices of the activities to which service is provided.

Abilities and SKills: The basic function of position calls for administrative and managerial abilities in communications and records. Must have the ability to participate in the management of the correspondence management function by analysing existing systems and procedures and recommending improvements to enhance efficiency. Must be able to explain procedures and requirements tactfully to AID Mission Personnel.